Village Clerk; Registrar of Vital Statistics; FOILA Officer; Personnel Officer; Safety Officer

The Village Clerk is a public official, appointed by the Mayor and Board of Trustees to a two-year term. She reports directly to the Mayor and Village Administrator. The Clerk is responsible for maintaining all Village records and communications of the Board of Trustees such as meeting minutes, resolutions, local laws, and public announcements, also:

• Serves as Executive Secretary to the Board of Trustees.
• Prepares and files Agendas, Minutes, and Public Hearings.
• Maintains ordinances, resolutions and contracts.
• Issues various permits required under state statutes and local ordinances.
• Serves as Registrar of Vital Statistics (Birth and Death Records)
• Serves as Safety Officer
• Serves as Personnel Officer
• Serves as Liaison for the Westchester County Department of Human Resources/Civil Service.
• Serves as Liaison for the Westchester County Board of Elections 

The Village Clerk serves as the Personnel Officer and is responsible for posting job openings, receiving employment applications, maintaining all personnel files, and canvassing of all Civil Service lists/exams.
The Village Clerk is charged with a variety of personnel-related functions for the Village.
The Clerk's Office is the primary interface between the Village and the Westchester County Personnel Department for Civil Service issues. Additionally, the Village Clerk coordinates the Village's Workers Compensation claims and serves as Safety Officer.

The Village Clerk issues various permits; peddlers/vendors, dumpsters/pods, sidewalk/street openings, landscapers/gardeners, handicapped permits, municipal parking lots permits, dog park permits; filming and more. The Village Clerk is also the Personnel Record keeper for all employees, and the Records Access Officer also known as FOILA "FOIL" Officer: The Records Access Officer "FOILA Officer" will respond based on the availability of requested records within five days of receiving a request. The "FOILA" request form is available electronically on our website.

Village Elections

The Westchester County Board of Elections administers elections in the Village. Their website contains a wealth of information about Early Voting, Absentee Ballots, Voting Date and Polling Location Information: https://citizenparticipation.westchestergov.com/

Birth and Death Records

For all Birth and/or Death Records/Certificates, visit Registrar of Vital Statistics or call 914-366-5106, between 10:00am and 3:00pm.  **For Births or Deaths at the Westchester Medical Center in Valhalla, you must contact the Town of Mt. Pleasant records, visit their site. 

Permits & Municipal Parking Lots

To apply for a permit, click on the name of the form you need, print and complete the application, and return it to the Village Clerk with the appropriate fee for processing. Checks should be made payable to the Village of Sleepy Hollow.

Other Services

The Village Clerk is a Notary Public. Notarization is provided to Village residents for free if for village-related documents; other documents may cost up to $2 per each notary signature.  Request for copies is $0.25 cents each page.  Please call-in advance! 914-366-5106 or 5113

The Village Clerk and the Village Mayor perform Marriage Ceremonies - Call in advance for more details. 

2026 Village of Sleepy Hollow Calendar 
2026 Village Holidays